Privacy Policy

1. Who we are

This website (clarinetcongress.eu) is operated by the organizers of
the 14th European Clarinet Congress, taking place in Katowice, Poland,
from 27 to 30 October 2026.

Data Controller: prof. dr hab. Arkadiusz Adamski
Address: Zacisze 3, 40-025 Katowice, POLAND
Email: clarinet.congress.katowice@gmail.com

2. What data we collect

We may collect and process the following personal data:

• Identification and contact details you provide when registering
  for the congress or competition (e.g. name, email address,
  phone number, country, institution).
• Information submitted through our contact form or by email.
• Technical data automatically collected when you visit the site
  (e.g. IP address, browser type, pages viewed), via server logs
  and any cookies described below.

3. Why we use your data (legal basis)

• To process your registration and participation in the congress
  and competition — performance of a contract (Art. 6(1)(b) GDPR).
• To respond to inquiries you send us — our legitimate interest
  or your consent (Art. 6(1)(a) or (f) GDPR).
• To operate, secure and maintain the website — our legitimate
  interest (Art. 6(1)(f) GDPR).
• To comply with legal obligations where applicable
  (Art. 6(1)(c) GDPR).

4. How long we keep your data

We retain personal data only for as long as necessary for the
purposes described above, including for the duration of the congress
and any period required to comply with legal, accounting or
reporting obligations, after which it is deleted or anonymized.

5. Who we share data with

We do not sell your personal data. We may share it with service
providers who help us operate the event and website (e.g. hosting,
registration or email providers), acting as processors on our
behalf, and with public authorities where required by law.

6. Cookies

This website may use cookies and similar technologies necessary for
its operation and, where applicable, for analytics. Non-essential
cookies are only used with your consent. You can manage or disable
cookies in your browser settings.

7. Your rights

Under the GDPR, you have the right to:

• access your personal data and obtain a copy of it;
• request correction of inaccurate data;
• request erasure of your data;
• request restriction of, or object to, processing;
• request data portability;
• withdraw consent at any time, where processing is based on it;
• lodge a complaint with the Polish supervisory authority, the
  President of the Personal Data Protection Office (UODO),
  ul. Stawki 2, 00-193 Warsaw, Poland.

To exercise any of these rights, contact us at clarinet.congress.katowice@gmail.com

8. Changes to this policy

We may update this Privacy Policy from time to time. The current
version will always be available on this page with its date of
last update.